Intermediate IT Project Analyst

Intermediate IT Project Analyst:

On behalf of our oil and gas client, Vaquarii is seeking an Intermediate IT Project Analyst for an initial 3-Month Contract with a high possibility of extension or conversion in 2027.

The successful candidate will play a key role in executing IT initiatives, coordinating technology pilots, evaluating new tools and tracking project deliverables. This position requires someone who can take ownership of loosely defined requirements, navigate changing priorities and independently drive initiatives forward while working closely with senior IT leadership.

Services would be carried out onsite from downtown Calgary headquarters. 

Technical Environment:

• VDI Pilot Implementation (IT Infrastructure)
• Oracle Server Infrastructure upgrade (IT Infrastructure & Database Platform)
• Disaster Recovery Planning (Annual Test) Coordination and Oversight
• Completion of post-merger IT decommissioning activities (tracking, coordinating, consolidating)
• And more as they arise – across IT Operations, Data & Analytics, Custom Development, and other IT functions

Responsibilities:

IT Project Coordination & Execution

Coordinate and execute multiple IT projects and initiatives across IT Infrastructure, IT Operations, Data & Analytics, Custom Development and other technology functions.

• Manage project schedules, milestones, deliverables, dependencies and action items to ensure initiatives progress according to established objectives.
• Take ownership of loosely defined project requirements, translating business and technical objectives into actionable plans and clearly defined deliverables.
• Identify and track project risks, issues and dependencies, escalating concerns and recommending practical solutions when appropriate.
• Facilitate project meetings, coordinate technical resources and ensure effective communication between stakeholders and project teams.

Technology Pilots & Tool Evaluations

• Plan, coordinate and oversee technology pilots, proof-of-concept initiatives and IT tooling evaluations.
• Work with technical teams to establish evaluation criteria, document findings, track results and support recommendations.
• Consolidate technical and business feedback into clear, actionable reports for IT leadership.

Project Governance & Stakeholder Communication

• Maintain accurate project documentation, status reports, dashboards, risk registers and initiative trackers.
• Prepare and deliver concise, professional project updates and presentations suitable for Director- and VP-level audiences.
• Support the PMO in maintaining consistent project governance, reporting standards and documentation.
• Coordinate cross-functional stakeholders to ensure accountability, timely decision-making and successful project execution.
• Adapt project plans and priorities as business requirements evolve.

Must Have Skills:

• 3-5 years of experience coordinating, managing or delivering IT projects across multiple technology domains.
• Demonstrated experience with technology pilots, tooling evaluations, project tracking and cross-functional IT initiatives.
• Strong analytical, organizational and problem-solving skills, with the ability to interpret complex information and translate it into actionable project deliverables.
• Experience managing multiple concurrent initiatives, competing deadlines and shifting business priorities.
• Ability to work independently with limited direction while maintaining strong communication and alignment with project leadership.
• Excellent written and verbal communication skills, including experience preparing project documentation, executive summaries and presentations for senior management.
• Strong stakeholder management skills, with the ability to coordinate technical and non-technical teams.
• Working knowledge of IT project management methodologies, governance practices, risk management and project reporting.

Nice to Have Skills:

• Project management certification, such as PMP or CAPM.
• Experience using Monday.com or comparable project management and initiative-tracking platforms.
• Previous experience supporting IT infrastructure upgrades, disaster recovery initiatives, enterprise technology implementations or post-merger integration activities.
• Experience working within an established Project Management Office.

Job Location:

• Downtown, Calgary, Alberta
• Onsite

What Success Looks Like:

• Success in this role means independently taking ownership of multiple IT initiatives, transforming loosely defined requirements into structured project plans and consistently driving deliverables through to completion.
• The successful candidate will demonstrate strong analytical judgment, confidently coordinate technical teams, proactively identify risks and dependencies, and deliver clear, executive-ready reporting to senior IT leadership.
• They will thrive in a fast-paced environment where priorities evolve, bringing structure, accountability and momentum to projects across the organization’s IT portfolio.